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The ultimate solution for the Chauffeur-Drive Industry

ChaufferProXL is a chauffeur management software specifically designed to respond to the growing rental with driver industry, in all its modalities and in all its phases. Booking information, staff scheduling, vehicle use…

It’s number one in the market for a reason.

Benefits

  • Front desk efficiency increasement.
  • Effective fleet and chauffeur planning.
  • Fleet and chauffeur utilization optimization.
  • Reduce maintenance costs.
  • Increase fuel tracking and control.
  • Improve city and branch control.
  • Effective accounts receivable management.
  • Control foreign vehicles and chauffeurs.
  • Increase customer satisfaction.
  • Improve Return on Investment.
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A revolutionary approach

The significant growth in the chauffeur drive industry has a need for a professional solution to manage every aspect of the chauffeur drive business.

ChauffeurProXL is a complete web based solution designed specifically for the chauffeur drive industry and provides one stop solution for all type of chauffeur rental services.

Rental location dashboard
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Real Time Analysis of chauffeur and vehicles empowers rental location to effectively manage your business.

  • Reservation Information: total reservations for the day; reservation break down by the hour; open, confirmed and cancelled reservations; reservation by location, area, region and company.
  • Chauffeur and chauffeur utilization: planned for today; total chauffeurs clocked in; deployed, absent, on vacation; total free chauffeurs & chauffeur utilization.
  • Vehicle and vehicle utilization, action items: ready, rented, out of service vehicles: vehicles at garage & sale cycle; total fleet, rented and vehicle utilization.
Management dashboard
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Our chauffeur management software provides the top management with real time information on:

  • Revenue by Company, area, city & location.
  • Revenue analysis by business segments.
  • Fleet analysis and utilization.
  • Chauffeur analysis and utilization.
Intelligent rate engine
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ChauffeurProXL is equipped with an Intelligent Rate Engine that allows you to fully automate your rates by Customer Type, City, Location and Chauffeur Rental type. The Rate engine assigns the correct rate for the customer using advanced rate logic and built in optimization process.

The Rate Engine allows definition of rates for:

  • Hourly Rental Outstation Rental.
  • Hourly Slab Rental.
  • One way and Two way Transfer.
  • Tour Package.
  • Pool / Event Rentals.
  • Long term Monthly Rental.
Chauffeur drive reservations
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  • Central, Branch & Internet Reservation System.
  • Hotel Reservation handling Ability.
  • One-Way & Two-Way Reservations.
  • Pool & Event Reservations.
  • Long Term Rentals Reservation.
  • Real Time Availability of Chauffeurs & Vehicle.
  • SMS & Email confirmation to Renter.
  • Long Term Monthly Rental.
Chauffeur drive agreements
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  • Agreement based on: rental location / spot / pool / event rental; rental type – city local, transfer, outstation etc; customer.
  • Long Term Agreements with penalty clauses.
  • Billing type: Bill to company, hotel, room, pool, travel agent etc.
  • Rental agreements for school busing, staff transportation and crew transportation.
  • Confirmation by SMS and email to renter and chauffeur.
  • Chauffeur retention and other charges (e.g. interstate permits, highway tolls).
Invoicing
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  • Flexible invoicing options – Hourly Invoice, Monthly Invoice, Package Invoice, Pre bill Invoice, Combination Invoice, Adjustment Invoice, Toll Invoice, Traffic Invoice etc.
  • Add-on charges (e.g. Parking, other charges) included.
  • Invoice Dispatch and Tracking.
  • Option to Email invoices to customers.
Accounts receivables
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  • Accounts Receivable aging by Customer, Responsible Branch, Salesman and Company.
  • Collection by Customer and Collection aging To Do & Alerts.
  • Collection and posting of collection Collection by Salesman.
  • Customer Monthly Aging and Statement of account Emailing of Statements.
Rental location management
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ChauffeurProXL’s chauffeurs management software equips you with all the tools needed to manage your location efficiently and effectively.

Register and Petty Cash register:

  • Daily opening and closing of Branch Register.
  • Petty Cash Register and expense management
  • Bank Deposits such as Cash, Cheques and Online Credit Card integration.

Fuel Management:

  • Fuel purchases and reconciliation
  • Fuel allocation and profitability analysis
  • Non Revenue usage
Damage & maintenance
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ChauffeurPro XL provides the ability to record damages or maintenance to vehicle.

The Damages are recorded electronically and stored against vehicle.

Garage work order & invoice
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  • Create Work orders for scheduled, Non Scheduled maintenance, Damages.
  • Record Garage Invoice for Work Orders completed.
  • Analyze maintenance and damage expenses by Vehicles, Makes, Models, Customer etc.
Chauffeur management
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ChauffeurPro XL manages chauffeur profiles and chauffeur shifts efficiently.

  • Manage chauffeur profile.
  • Monitor and control chauffeurs.
  • Chauffeur attendance, availability and allocation, leave management
  • Manage and monitor chauffeur transfers and movements.
  • Manage foreign chauffeurs.
  • Chauffeur shift planning and scheduling.
  • Manage chauffeur pay and overtime.
  • Chauffeur Shift Planning and Scheduling.
  • Create Fixed, Break and Flexi shifts.
  • Attach Chauffeurs to their shifts.
  • Chauffeur planning by Day, Week or month.
  • Easy Drag & Drop functionality to assign Chauffeurs to Shifts.
Vendor management
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  • Vending management by categories viz. contactor, fuel, dealer, garage, insurance company etc
  • Foreign Vehicle from Vendors Receiving and Managing.
  • Recording of all vendor bills.
  • Vendor Bill Knock off to match bills against rental agreements with profitability analysis.
  • Posting of vendor bills as journal entries to accounting system through interface.
Customer management
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  • Define Rental Location responsible for reservation, billing.
  • Define Payment terms – Billing period, Billing Type, Credit limit.
  • Create Contracts, define Customer rules.
  • Apply Hourly or Slab Rate.
  • Add City Groups and Vehicle Groups.
  • Define Rate Card Separately for each Customer.
  • Upload scanned contracts.
Fleet control & planning
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Manage your assets.

  • Complete fleet automation and control.
  • Analyze fleet utilization: historical, current, projected.
  • Fleet projection and mix.
  • Automated authorization process.
  • Online access to historical maintenance information.
  • Optimize vehicle distribution.
  • Current vehicle status.
  • Control the costs of the entire fleet with multi-level authorization and approvals.
  • Fuel purchase support.
  • Schedule vehicle sale process.
  • Insurance renewal.
  • Registration and license renewal.
  • Vehicle availability and status e.g., out of service, in garage, due for service.
  • Support vehicle transfers between branches via non-revenue transfers (NRTs).
  • Idle fleet identification.
Advanced reporting
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ChauffeurProXL equips you with a suite of reports for decision making and trend analysis.

  • Revenue reports.
  • Profitability reports by region, city and branch.
  • Variance management reports.
  • Utilization reports.